A fleet manager’s essential responsibilities

How are your purchases always delivered on time? from fruits and veggies to milk and every online shopping delivery. Transporting these deliveries from the warehouse to the delivery van and all the way to the final location requires a lot of labor.


Increasing fleet management efficiency is a crucial but occasionally overlooked company task. Yet for businesses that use mobile workforces and fleets of vehicles, that may have a significant impact on the bottom line. Your fleet manager is the mastermind behind the scenes, in charge of all minor and large details, making sure that each operation gets completed on time in order to meet organizational objectives.


In this blog, we will highlight the critical duties of fleet managers that ensure the success of your fleet operations.


Who is a Fleet Manager?


Each fleet has its own set of activities and challenges that fleet managers help to navigate. A fleet manager oversees a company’s fleet operations to ensure that they run efficiently, safely, and in accordance with applicable laws and regulations.


A fleet manager is a person responsible for a company’s automobile fleet. This includes all aspects, from hiring to maintaining fleet effectiveness. The cost of the cars that their employers buy or lease is under the management and supervision of fleet managers. In order to manage vehicle utilisation and driver behaviour, they may also develop driving schedules and put standards into place based on business objectives.


A fleet manager's essential responsibilities


The duties of a fleet manager


Depending on the sector and size of the fleet, a fleet manager may be responsible for overseeing senior management as well as the company’s drivers and vehicles.


About Fleet Vehicles


The entire vehicle lifespan process must bealways kept under control by the fleet manager. The first stage is to research the best vehicle possibilities, create a fleet based on a company’s operations and financial constraints, then supervise their procurement.


Following that, fleet managers are in responsible of processing and keeping up with vehicle licences, registration, and insurance. The fleet manager makes the decision of how to handle a vehicle when it can no longer use for its intended purpose, including leasing, selling, reassigning, and discarding.


To ensure that vehicles constantly operate safely and effectively, the fleet manager must oversee the following procedures:


  • Dispatching and scheduling (use LocoNav’s trip management features to achieve efficient scheduling)


  • Inspection and maintenance


  • Utilization and route planning (using LocoNav’s route optimisation feature, ensure that your drivers take the best possible path)


  • Tracking instantly


  • Monitoring, recording, and improvement of performance (Use LocoNav’s performance scorecards to monitor the performance of the vehicle and the driver)


Towards Fleet Driver


The following driver management activities are under a fleet manager’s control:


  • Monitoring, correcting, and improving driving habits and procedures
  • Mentoring, coaching, and rewards for drivers
  • Providing assistance with driver recruitment, discipline, and termination
  • Creating driving schedules
  • Tracking driver attendance, health, and other factors
  • Ensuring that drivers adhere to all the transportation regulations
  • Maintaining close contact with drivers
  • Driver education on risk management, safety standards, and other topics (Use in-cab and on-road dashcam footage to coach drivers on real-world best driving practices)
  • Senior Management of the Company
  • Fleet managers report to their companies’ management teams. A manager must ensure that the fleet contributes to the achievement of company objectives while utilising available resources.


The following are things for which a fleet manager is answerable to top management:


  • Fleet operational problems and bottlenecks found


  • Costs and performance of the fleet (use LocoNav’s thorough reporting system to track all performance parameters for the fleet)


  • Budgets and major purchases


  • Operating costs for a fleet




Fleet management activities and responsibilities now include the capacity to lead and coach not just the fleet employees but also drivers and various management levels, when previously it was a role that was solely focused on controlling your fleet’s schedule.


In addition to managing the fleet, a fleet manager may also serve as the office manager or the servicing manager for a small business. A effective fleet manager establishes a positive working connection with all internal business functions linked to the fleet function.

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